A quotation is proposed work
A quotation sets out the scope, price, terms, and validity period before the client has formally moved into billing. It helps both sides review what is being offered before an invoice exists.
Billing guide
Invoice vs quotation
Understand the difference between an invoice and a quotation, when to use each document, and how approved quotes move into billing.
An invoice is a billing request
An invoice is issued when payment is being requested for work, goods, or services. It usually includes a due date, invoice number, payment instructions, and the final amount payable.
The best workflow connects both
For service work, the cleanest workflow is often quotation first, invoice later. Keeping both records connected reduces repeated entry and makes follow-up easier.
Short answers
Is a quotation the same as an invoice?
No. A quotation proposes scope and price before billing. An invoice requests payment after work is approved, delivered, or ready to bill.
Can a quotation become an invoice?
Yes. Invofolio can convert or link quotations to invoices so accepted work remains connected to the billing record.
Should quotations appear in receivables?
No. Receivables should be based on issued invoices and payment records, not proposed work.